Schedule Iteration Evaluation Criteria Review Meeting
The Iteration Evaluation Review meeting is a meeting between a customer representative and the project's
management team (the project manager, plus the team leads for the various functional areas of the project
team). Representative(s) of the Project Review Authority may also be involved.
Once the attendees of the meeting have been identified, set a date/time for the meeting to take place. It
is important that you provide sufficient lead time to allow the participants to review the materials that
will be used as the basis for the approval decision.
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Distribute Meeting Materials
Prior to the meeting, distribute the review materials to the reviewers. Make sure these materials are sent
out sufficiently in advance of the meeting to allow the reviewers adequate time to review them. A minimum
set of work products that should be presented for review is:
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Conduct Iteration Evaluation Criteria Review Meeting
During the meeting, the reviewers assess the proposed program of tests and reviews defined in the Test Plan
that will be used to determine if the iteration's objectives have been met. During the meeting, make sure
that:
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Both the customer representative and the project team have a clear understanding of which project
work products will be delivered at the end of the iteration
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Both the customer representative and the project team have a clear understanding of which reviews,
tests and demonstrations will be carried out, and how the results will be interpreted
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That reviews and tests are planned covering each of the objectives defined for the iteration in the
Iteration Plan
At the end of the meeting, the reviewers should make their approval decision. The result can be one of the
following:
Criteria Approved
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The customer representative and the project team agree that the evaluation criteria are
satisfactory
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Criteria Rejected
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The evaluation criteria are not acceptable. This could be due to incomplete coverage of iteration
objectives, or tests/reviews that do not properly assess whether particular objectives are
met.
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If the criteria are rejected, the project team should address the identified deficiencies and re-submit
revised iteration evaluation criteria for a follow-up review.
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Record Decision
At the end of the meeting, a Review Record is completed capturing any important discussions or action
items, and recording the result of the Iteration Evaluation Criteria Review. If the result was "criteria
rejected" a follow-up Iteration Evaluation Criteria Review Meeting should be scheduled for a later date.
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