Schedule Lifecycle Milestone Review Meeting
The Lifecycle Milestone Review meeting is a meeting between a customer representative(s), the project's
management team (the project manager, plus the team leads for the various functional areas of the project
team), and the Project Review Authority.
Once the attendees of the meeting have been identified, set a date/time for the meeting to take place. It
is important that sufficient lead time is allowed for the participants to review the materials that will be
used as the basis for the approval decision.
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Distribute Meeting Materials
Prior to the meeting, distribute the review materials to the reviewers. Make sure these materials are sent
out sufficiently in advance of the meeting to allow the reviewers adequate time to review them.
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Conduct Lifecycle Milestone Review Meeting
During the meeting, the attendees will be mainly concerned with the Status Assessment and the Business
Case. See the Issues for Consideration.
At the end of the meeting, the reviewers should make the decision to approve or not. If the remaining
issues are few and relatively minor, the customer may decide to accept the product conditionally upon
certain corrective actions being taken. In this situation the Project Manager may choose to initiate a new
iteration to deal with the issues arising, depending on their significance, or simply deal with issues as
an extension of the final iteration, the difference being in the amount of planning needed. If the results
of the phase are found to be unacceptable, the Project Manager may be obliged to initiate another
iteration, or perhaps the resolution of the problem is taken out of the Project Manager's hands, and left
to the customer and the Project Review Authority.
The result of the Lifecycle Milestone Review Meeting can be one of the following:
Phase Accepted
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The customer representative agrees that the project has met expectations for the phase, and can
proceed to the next phase.
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Conditional Acceptance
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The customer representative agrees that the project may proceed to the next phase, subject to the
completion of specified corrective actions.
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Phase Not Accepted
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The project has failed to achieve the expectations for the phase: either a further iteration is
scheduled, or the various stakeholders have recourse to the contract, to re-scope or terminate the
project.
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Record Decision
At the end of the meeting, a Review Record is completed, capturing any important discussions or action
items, and recording the results of the Lifecycle Milestone Review. If the result was "not accepted", a
follow-up review should be tentatively scheduled - if the project is allowed to continue. A firmer date
will be set following the planning for the additional iteration.
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