Configuring notification defaults

You can change the default settings for the asset feeds on user dashboards, email notifications, and SMS notifications. Users can override the default settings.

Before you begin

You must be a repository administrator to configure the notification defaults.

Procedure

  1. In the web client, click Administration.
  2. In the Repository Administration sidebar, click Configuration.
  3. In the Notification Defaults section, click Configure.
  4. Select a default notification method for each of events that are not applied by asset roles. These events include:
    • User became a reviewer, approver, or lifecycle manager: A notification is sent when a user is given a role for an asset.
    • Changes to related assets: A notification is sent when a related asset of an asset that the user owns is moved into the pre-retired or retired state.
  5. Expand the section for the role to edit the notification defaults for that role.
  6. Select a default notification method for each of the events that are applied by the asset role. To determine which events to include, read the event statements in the following table. As you read the statements, replace role with each of the following roles: Subscriber, Reviewer, Approver, and Owner. When a statement is relevant, select that event by that role and one of the following notification methods: My Feed, Email, or SMS.
    Table 1. Subscription events
    Event Event statement
    Asset Creation When the user is an asset role, the user is notified that an asset was created.
    Asset Updates When the user is an asset role, the user is notified that someone updated the version, content, general information, metadata, usage, owner, permissions, or relationships for the asset.
    Asset Ratings When the user is an asset role, the user is notified that someone gave a star rating to the asset.
    Asset State Change When the user is an asset role, the user is notified that someone moved the asset to a different state.
    New Asset Version When the user is an asset role, the user is notified that someone created another version of the asset.
    Asset Discussion Activity When the user is an asset role, the user is notified that someone created, updated, or deleted a forum or a comment in the Discussion page of an asset.
    Asset Subscriptions When the user is an asset role, the user is notified that someone subscribed to the asset.
    Asset Approval Activity When the user is an asset role, the user is notified that someone voted on the asset by approving or rejecting it and I want to see the comments from that review.
    Asset Review Comments When the user is an asset role, the user is notified that someone entered comments on the Review page.
    Asset Lifecycle Policy Results When the user is an asset role, the user is notified that a policy requirement passed or failed.
  7. Click OK to save the changes to the notification defaults.

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